Transfer Scheduled Jobs to a Different Google User in G-Connector

This article will show you how to share your scheduled jobs with other team members in a few easy steps. This feature of G-Connector can help you streamline and increase the collaboration with your team.

In G-Connector, scheduled jobs are driven by Time-driven Triggers, which are only accessible to the user who created them and nobody else.

How to transfer a Scheduled job in G-Connector

If you find yourself in a situation when scheduled jobs need to be transferred to a new user, please follow the step-by-step instructions below.

1. Log in to Google Sheets as the user who originally created the scheduled jobs.
2. Click on Extensions -> G-Connector for Salesforce -> Manage Schedules or Extensions -> G-Connector for Salesforce -> Launch if you want to display the side panel view and click Automations -> Manage Schedules.
3. In the Manage Schedules dialog box, select all schedules that you would like to transfer and click on the Export button:
   
4. You’ll get a JSON file downloaded that contains all the information about scheduled jobs for this user.
5. Now you’ll need to log in to Google Sheets as the new user, whom you are transferring the scheduled jobs to.
6. Again, click on Extensions -> G-Connector for Salesforce -> Manage Schedules and click on Import:
   
7. Browse to locate the saved export file and import it.
8. When the import is completed, you’ll get the following message:
   
9. Now, as described in the dialog box, for each sheet listed in the Manage Schedules dialog box:
   – click on the link to open the respective document
   – when it opens (provided that you have access to it), click on Extensions -> G-Connector for Salesforce -> Admin Tools -> Restore Scheduled Jobs:
   

OR from G-Connector’s side panel, click Admin Tools -> Restore Scheduled Jobs:

Several considerations before you transfer your schedules:

1. ​That user needs to have edit access to all the documents where you have the automations scheduled.

2. The automations are linked with specific Salesforce accounts. If this account gets deactivated – they will stop working.

So given the above, it may be easier to simply create new automations for the specific sheets by the user who’s taking over.